Coffee and Numbers

Accounting

PRICING

Simple pricing, from two coffees a month

Start free with unlimited invoices and quotes. Upgrade to Pro when you want the time-savers.

Starter

Free

£0

/ forever

Unlimited invoices and quotes, with PDFs. Every core feature.

Unlimited invoices & estimates with clean PDFs

Expenses, mileage log & capital assets

Quarterly VAT / tax summaries & deadline reminders

100% private in your own WordPress database

Multi-currency invoicing (GBP, USD, EUR, AUD, CAD, ZAR)

No credit card needed.

FREELANCER FAVOURITE

☕☕ about 2 coffees a month

Pro

£45 (early adopter)

/ year

+ VAT · or pay £7 / month

No PDF footer, pro formas, quote conversion and deposits, AI receipt scanning, multi-currency and the year-end package.

Year-end accountant pack (summary PDF, CSVs & ZIP)

AI receipt scanning (photos & PDFs parsed automatically)

Proforma invoices

Deposit invoicing & 1-click quote-to-invoice conversion

VAT-registered? Add your VAT number at checkout and VAT won’t be charged.

COMING SOON

WooCommerce + Pro

Pricing TBA

Everything in Pro, plus WooCommerce order import, refund checks and payment-fee netting.

Automated WooCommerce order import

Refund checks & payment processing fee netting

Cost-of-goods and digital downloads VAT support

All Pro time-saving tools included

Available later this year

Only for creatives who sell through a WooCommerce shop.

Which one do I need?

Just invoicing clients? Start with Free. Want receipts read for you, deposits, multi-currency invoicing and a one-click year-end pack for your accountant? Choose Pro. WooCommerce + Pro is only for online shops, and it’s coming soon.

Prices in GBP. Also available in US dollars: $12 / month or $120 / year.

Compare every feature

A transparent look at everything included in Free versus Pro.

Feature	Free	Pro	WooCommerce + Pro (soon)
Invoicing & quotes
Unlimited invoices with PDFs	✓	✓	✓
Unlimited quotes and estimates with PDFs	✓	✓	✓
Credit notes	✓	✓	✓
Day-rate and quantity line items	✓	✓	✓
Your logo, bank details and terms on every PDF	✓	✓	✓
No “Created with Coffee and Numbers” line on PDFs	–	✓	✓
Pro forma invoices	–	✓	✓
One-click quote to invoice	–	✓	✓
Deposits: invoice a deposit, then the balance	–	✓	✓
Multi-currency invoicing (GBP, USD, EUR, AUD, CAD, ZAR)	–	✓	✓
Expenses & mileage
Expenses by category	✓	✓	✓
Recurring monthly expenses	✓	✓	✓
Capital assets list	✓	✓	✓
Mileage log at your country’s rate	✓	✓	✓
AI receipt scanning, photos and PDFs	–	✓	✓
VAT & tax
VAT/GST summary quarter by quarter	✓	✓	✓
VAT payments tracked by quarter	✓	✓	✓
Standard, cash accounting and flat rate (UK) schemes	✓	✓	✓
Tax deadlines with email reminders	✓	✓	✓
UK, US, Canada, Australia and South Africa	✓	✓	✓
For your accountant
CSV export	✓	✓	✓
Year-end package: summary PDF, CSVs, every invoice and receipt in one ZIP	–	✓	✓
Privacy
Your data stays in your own WordPress database	✓	✓	✓
GDPR export and delete tools	✓	✓	✓
WooCommerce (coming soon)
Order import, refund checks, fee netting	–	–	Soon

Questions before you buy

Straight answers about licensing, data storage, and guarantees.

What happens if I stop paying for Pro?

Your records are never deleted. Pro features lock, and everything in Free keeps working.

How many sites can I use it on?

One live site per licence. Local and staging copies for testing don’t count.

Is there a refund?

Yes. A 14-day money-back guarantee if it isn’t working for you.

Are updates included?

Yes, for as long as your licence is active. They arrive in your WordPress dashboard like any plugin update.

Where is my financial data stored?

In your own WordPress database, on your own hosting. Receipts you scan pass through our scanning service to be read, and aren’t kept there.

Do prices include VAT?

Prices are shown before VAT. UK buyers pay VAT at checkout unless they enter a valid VAT number.

Can I start free and upgrade later?

Yes. Upgrade from inside the plugin at any time and keep all your records.

Ready when you are

Self-hosted, private bookkeeping built into your WordPress site. The free version is coming soon to WordPress.org.

Coffee and Numbers

Full accounting for WordPress — built specifically for freelancers and solo creatives.