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Self-Hosted Bookkeeping for Freelance Creatives
Full accounting for WordPress — for the price of two coffees a month.
A lightweight, completely private, self-hosted WordPress plugin for invoicing, expenses, mileage tracking, VAT/tax summaries and built-in GDPR tools. Designed for solo freelancers and creatives, without agency bloat or enterprise pricing.
Free version coming soon to WordPress.org
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Installs in 60 seconds on any WordPress site
yourportfoliosite.com/wp-admin/admin.php?page=coffee-numbers
Self-Hosted & Private
WP Admin
Posts
Media
Pages
Coffee & Numbers
Plugins
Settings
Creative Ledger Overview
Tax Year 2026/27 · Q2 Solo Summary
AI Receipt Scan: 4 new
Monthly Invoiced
£3,420.00
+18% vs last mo
Pending Expenses
£412.50
5 items scanned
VAT this quarter
£684.00
From your VAT summary
Business Mileage
142 mi
£78.10 allowance (55p)
Recent Creative Client Invoices
View all
Kinfolk Studio Shoot
INV-2024-041 · 3 Day Rate
£1,650.00
Paid
Brand Identity Package
INV-2024-042 · 2 line items
£1,200.00
Pending
Editorial Illustration Q3
INV-2024-039 · Net 14
£570.00
Overdue (2d)
Quarterly Net Cash Flow
From your own WordPress database
Gross Invoiced
£10,260
Deductible Expenses
£1,840
Net profit:
£7,736.00
UK · US · Canada · AU · SA
Local tax rules for each country
GDPR Tools Built-in
Client data export & right-to-erase
Freemius Secure Licensing
Automated updates & checkout
100% Data Privacy
Stored strictly on your own host
Designed for visual freelancers
Same plugin, every discipline
There are no industry editions. Every feature works for every kind of creative work. Here are just a few ways people use it.
Photographers
Bill a two-day shoot at your day rate, log the drive to location, and keep that new lens out of your profit.
Day-rate invoices & mileage
Designers
Send a quote for the rebrand, turn it into an invoice when they say yes, and let your monthly font subscription log itself.
Quotes to invoices (Pro)
Architects
Send a fee proposal as an estimate, invoice it once it’s approved, log every site visit, and watch your VAT quarter take shape.
Estimates & site-visit mileage
Illustrators
Invoice a US publisher in dollars with your exchange rate noted, and snap a photo of your art-supply receipt instead of typing it in.
Multi-currency & receipt scanning (Pro)
Videographers
Put three shoot days and two edit days on one invoice, log each location drive, and record that new camera body as equipment.
Day-rate lines & equipment tracking
Writers & Copywriters
Invoice a month of articles line by line, quote that website rewrite before you start, and sort research costs into expense categories.
Line-item invoices & quotes
Visual Artists & Makers
Invoice a painting sale or a weekend workshop, scan your materials receipts, and issue a credit note if a piece comes back.
Credit notes, plus receipt scanning (Pro)
Freelance Consultants
Invoice a ten-day engagement at your day rate, log client-site mileage, and see your next tax deadlines coming long before they arrive.
Day rates & tax deadlines
Boutique Creative Studios
Invoice clients in euros, pounds or dollars, track VAT on the scheme you’re registered for, and hand your accountant a clean CSV export.
Multi-currency (Pro) & CSV export
Feature Breakdown
Everything Coffee and Numbers does, for every discipline
Free
Unlimited invoices with day-rate line items, each with a PDF
Unlimited quotes and estimates, each with a PDF
Multi-currency invoicing with manual exchange rates (GBP, USD, EUR, AUD, CAD, ZAR)
Credit notes
Unbranded PDFs: no ‘Created with Coffee and Numbers’ line
Expenses by category
Recurring monthly expenses
Equipment tracked separately from profit
Mileage log
VAT / tax summary with quarterly breakdown
Mark each VAT/GST quarter as paid
VAT/GST schemes for your country, including the UK Flat Rate Scheme
Tax deadlines and reminders
CSV export for your accountant
GDPR tools
Capital assets list
Pro
Everything in Free, plus:
Year-end package for your accountant, in one download
Pro forma invoices
AI receipt scanning, photos and PDFs
One-click quote to invoice
Deposits: invoice a deposit, then the balance
WooCommerce + Pro
COMING SOON!
Everything in Pro, plus:
WooCommerce order import
Refund checks
Stripe, WooPayments and Square fee netting (PayPal where your plugin records it)
COMING SOON
–
Automatic order sync
–
Cost-of-goods-aware profit
–
EU VAT OSS for digital downloads
–
Subscription revenue tagging
Keep your financial data where your site lives
Zero third-party cloud lock-in. Your invoices, client rates, and ledger figures rest securely in your own MySQL database. Export or back up anytime.
Included in Free & Pro
Tax time without the Sunday evening panic
See your VAT or GST position quarter by quarter, your profit on a cash or accrual basis, and your next deadlines. Then export a clean CSV for your accountant.
Included in Free
Zero monthly bloat — 5 minutes a week
Log an expense in seconds, put every day rate on one invoice, and let monthly subscriptions log themselves. Unbranded PDFs and receipt scanning come with Pro.
Frictionless workflow
Honest, creative-friendly plans
Accounting from two coffees a month
Transparent pricing designed to fit a freelance budget. Each tier is a single, standalone purchase powered by Freemius.
Which one do you need? If you don’t run an online store via WooCommerce, skip straight to Pro. The WooCommerce tier is only for creators selling digital downloads or physical goods.
Free
Starter
£0 / forever
Unlimited invoices and quotes, with every core feature.
Freelancer Favorite
Pro
☕☕ 2 coffees/mo
£45
/ $59
/ year (early adopter rate)
£7 / $12 billed monthly · + VAT
Everything in Free, plus unbranded PDFs, pro formas, deposits, multi-currency, receipt scanning and the year-end package.
Coming Soon
WooCommerce Pro
Pricing TBA
Launching later this year
Everything in Pro, plus WooCommerce order import and fee netting.
Prices in GBP (£), plus VAT where applicable. Also available in US dollars.
Want the full feature comparison and FAQ? See the full pricing page.
Coffee and Numbers
Full accounting for WordPress — built specifically for freelancers and solo creatives.
Help
© 2026 Coffee and Numbers. Coffee and Numbers is a trading name of NJK Creative. Contact: neil@njkcreative.com